Admin Executive
- DIGYUG LLP
- 2 Positions
- Vadodara
- 3 months ago
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Job Description
- Prepare the MIS in monthly basis indicating overall
- Expenditure of availed administrative services during that month.
- Prepare yearly budget File indicating all the expenses incurred in a F.Y.
- Monthly generation of Provision for information of the
- Admin Lead & PH
- Facility Management: Ensuring the basic facilities are well-maintained Drinking water, Dining Room, and conducting proactive maintenance for all offices Air
- Conditioner, furniture, painting, lighting, sitting arrangements, all housekeeping related activities like all washrooms and its amenities.
- Arrangements of employee engagement/welfare/ celebrations of festivals and its related activities.
- Guest Management: Food /Travels/Hotel arrangement for guests, Customer, Emp.
- Assist the guests/visitors/ with their accommodation and travel itinerary by Checking on the availability of accommodations or transportation on a travelers desired travel dates with external vendors.
- Extend support to guests/visitors/ inspectors who have already made a travel itinerary by confirming, changing or cancelling reservations, issuing boarding pass and hiring the cabs to airport and local purpose.
- Inspecting buildings structures to determine the need for repairs or renovations. Creating plans for replacements and repairs.
- Overseeing the horticulture needs in plant and ensuring planning, execution work of green belt.
- Physical verification of all the Service bills with respect of GST, Rates and terms &Conditions as per contract.
- Timely collection and submission of all the administrative service-related Bills.
- Create and process PR (Purchase Requisition) of material & services in SAP.
- Prepare and monitor all the office and Plant related Inventories.
- Provide monthly Spares consumption report for our respective area to Accounts
- Dept.
- Prepare and monitor the list of AMCs , their Contract Validity, Expiry,
- Renewal & their terms and conditions.
- Schedule and coordinate appointments and meetings with
- company-dedicated apps gate. (work permit approvals, gate entry
- approvals)
- Need to Record and compile housekeeping data using established format like canteen checklists, washroom checklist, conference checklist, AMC reports for audit purpose.
- Distribute data and employee reimbursement amounts like food consumption for deduction to Human Resource for processing their payroll inputs.
- Courier Service Handling domestic/international
- To engage both internal and external stakeholders via various communication platforms in order to better fulfill our responsibility and enhance the CSR image of the Group.
- To plan, organize and drive various initiatives for the enhancement of the CSR activity.
- Submission of Compliance return (Labour office, Factory Office, Employment Exchange, Police station)
- Visiting Gram Panchayat and SMC for tax demand collection and processing its
- payment.
- Apart from the above activities, extensive the support in front office facilities like late night bookings, dinner arrangement in plants as and when required.
Employement Category:
Employement Type: Full timeIndustry: Metal / Iron / SteelRole Category: Administration / Facility / TransportFunctional Area: Not SpecifiedRole/Responsibilies: Admin ExecutiveContact Details:
Company: DIGYUG LLPLocation(s): Vadodara+ View Contact
Keyskills: stakeholder management purchase requisition employee engagement vendor coordination guest relationship management facility management housekeeping management travel management sap amc
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₹ 1 to 6 Yr
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