As a critical member of the Global Finance team, the Accounts Payable (AP) Executive will manage the end-to-end procure-to-pay cycle. You will be responsible for high-accuracy invoice processing, vendor relationship management, and ensuring strict compliance with both Indian (GST, TDS) and international (HST) tax regulations using Tally Prime and QuickBooks.
Key Responsibilities
1. Invoice Processing Control Execute full-cycle invoice processing for both PO and Non-PO vendors in Tally and QuickBooks. Perform 3-way matching (Invoice vs. PO vs. GRN) to identify and resolve discrepancies Ensure accurate accounting for cost centers, GL accounts, and multi-jurisdictional tax codes including GST, TDS, and HST. Manage the verification and accounting of corporate credit card expenses. Maintain and reconcile open Purchase Orders and aging schedules for Sundry Creditors at month-end.
2. Vendor Payment Management Act as the primary point of contact for vendor inquiries, dispute resolution, and payment updates. Prepare and manage the Payment Advice Sheet for scheduled payment runs. Execute timely payments via NEFT, RTGS, and Cheque, coordinating with Treasury and banking partners as required. Maintain a clean and updated Vendor Master database.
3. Financial Reconciliation Reporting Perform monthly vendor account reconciliations to ensure ledger accuracy. Support month-end and year-end closing activities, including the generation of AP aging and MIS reports.
4. Compliance Audit Support Ensure all AP activities adhere to internal controls and statutory tax laws. Provide necessary documentation and technical explanations to support internal and external statutory audits.
Candidate Requirements Education: Graduate (B.Com) or Post-Graduate (m.com Finance) degree is preferred.
Experience:
2-6 years of core experience in Accounts Payable, ideally within a global or shared services environment. Technical Skills:o Expert proficiency in Tally Prime and QuickBooks.o Advanced MS Excel skills (VLOOKUP, Pivot Tables) for financial reporting.
Soft Skills:
Exceptional attention to detail, strong communication skills for vendor negotiation, and the ability to meet strict month-end deadlines. 5 days working from office for US/UK shift timing
