Invoicing Agent
- OYO
- 2 - 4 years
- Noida, Gurugram
- 16 days ago
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Job Description
Business Unit: MadeComfy (Australia)
Key Responsibilities:
1. Invoice Processing
- Review, validate, and process vendor invoices.
- Ensure invoices are submitted within agreed timelines.
- Coordinate with Finance for payment processing and issue resolution.
2. Invoice & Cost Tracking
- Maintain and update Invoice Tracker.
- Maintain Master Cost Tracker.
- Monitor outstanding invoices and follow up for closure.
3. Claims Management
- Process claims and supporting documentation.
- Maintain Claims Tracker.
- Raise and track claim-related invoices.
- Coordinate with stakeholders for claim resolution.
4. Extra Cost & Deep Clean Reporting
- Prepare and submit weekly Extra Cost Reports.
- Prepare and submit fortnightly Deep Clean (DC) and Entry Clean (EC) Reports.
- Ensure all costs are supported with appropriate approvals and documentation.
5. Refunds, Credits & Deductions
- Manage refund sheet updates.
- Notify vendors of approved deductions and recoveries.
- Process credit notes, penalties, and deductions as per policy.
6. Team Communication & Monitoring
- Monitor Teams channels, including HSK-Finance and other relevant groups.
- Respond to invoice, claims, and finance-related queries promptly.
- Escalate unresolved issues and blockers proactively.
Key Expectations / KPIs:
- 100% vendor invoices submitted by Wednesday each week.
- Weekly Extra Cost Report submitted by Friday.
- Fortnightly DC/EC Reports submitted on time.
- Zero invoice backlog older than 7 days.
- Claims processed within 48 hours of receipt.
- Credit notes, penalties, and deductions processed within agreed SLA.
- Claims Tracker, Invoice Tracker, and Master Cost Tracker maintained with 100% accuracy.
- Timely communication and proactive follow-up with vendors, finance, and operations teams.
- Daily monitoring and actioning of HSK-Finance and Teams queries.
Job Classification
Industry: Travel & TourismFunctional Area / Department: Finance & AccountingRole Category: Finance & Accounting - OtherRole: Finance & Accounting - OtherEmployement Type: Full timeContact Details:
Company: OYOLocation(s): Noida, Gurugram
Keyskills: Claims Management Invoice Processing Vendor Management Accounts Payable Microsoft Excel Accounting Cost Tracking & Reporting Financial Documentation Refund Processing Payment Processing Invoice Reconciliation Credit Notes & Deductions Stakeholder Management
OYO
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