Deputy Manager
- VFS Global
- 1 - 3 years
- Mumbai
- 6 days ago
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Job Description
Role & responsibilities
This role is responsible for end-to-end contract management and invoice processing for HR Department. It involves working on systems like RSA, Luminance, and SAP (S/4HANA) for contract management, PO/GRN creation, and payment workflows. Additionally, the role contributes to data management, reporting, and process improvement, ensuring transparency and continuity across contract and invoice management activities.
Duties & Responsibilities:
Job Description
- Create Vendor Profile and Engagement on RSA Portal and follow up with respective department heads for approvals.
- Maintain a centralized repository of all active and historical contracts for easy reference and audit compliance.
- Manage MIS to track contract lifecycle, renewals, and expiries, and proactively notify stakeholders of upcoming renewal timelines to ensure business continuity.
- Support agreement drafting on Luminance portal, track approvals, and maintain documentation of contract lifecycle stages.
- Utilize the SAP system for generating Purchase Orders (PO), Goods Receipt Note (GRN) and initiate invoice payment workflows.
- Perform validation checks of invoices and supporting documentation prior to processing, ensuring compliance with contractual and financial controls.
- Maintain and update payment trackers, leveraging SAP reports to track invoice status, PO aging, and payments progress.
- Liaise with the Finance team to ensure timely processing and closure of vendor payments in line with agreed timelines.
- Support the department in data management, reporting, and dashboard updates, ensuring accuracy and data integrity
Environment, Social & Governance
- Promote judicious use of natural resources.
- Adhere to the organizations environment, health, and safety policies, objectives, and guidelines.
Anti Bribery Management Systems (ABMS)
- Follow the ABMS roles and responsibilities details as prescribed on the ABMS manual.
a. Understanding of ethical standards and the importance of integrity in business practices.
b. Ability to identify and evaluate risks related to bribery in various business contexts. For more detailed explanation, follow the ABMS manual.
Anti Bribery Management Systems (ABMS)
- Follow the ABMS roles and responsibilities details as prescribed on the ABMS manual.
Understanding of ethical standards and the importance of integrity in business practices.
Additional Responsibilities
- Reporting manager to add any special project(s) being managed by the team member.
Education
- Graduation/Post graduation degree.
Experience
- 3-5 years of relevant work experience.
- Prior experience in Vendor/Contract management and Invoice Management
- Knowledge of SAP/VIM Invoicing, PO & GRN process or S4HANA will be an added advantage.
Job Classification
Industry: Travel & TourismFunctional Area / Department: Human ResourcesRole Category: Human Resources - OtherRole: Human Resources - OtherEmployement Type: ContractContact Details:
Company: VFS GlobalLocation(s): Mumbai
Keyskills: Po Generation Invoice Processing Contract Management GRN SAP Vendor Management S4 Hana Finance
VFS Global
VFS Global is the worlds largest outsourcing and technology services specialist for diplomatic missions and governments worldwide. The company manages visa and passport issuance-related administrative and non-judgemental tasks for its client governments. With 908 Visa Application Centres (VACs) an...
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